Please keep all documents from this list (applicable to your factory) available for the auditor to review.
| Audit Area | List of documents | Available | Not available |
| Communication and Principles of code | Certifications ® Copy of ISO 9000 ® Copy of SA 8000 ® Copy of ISO 14001 ® Sedex ® Others (please explain) |
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| Company Policy & Procedure ® Copy of company own code of conduct ® Copy of company work rules ® Copy of Worker’s Hand Book or company policies covering recruitment, working hours, grievances, disciplinary action, harassment & abuse, performance appraisal, broken needle, wages and benefits etc. ® Leave policies and procedures ® Others (please explain) |
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| Subcontractors ® Copy of policy on subcontractors ® Copy of social compliance agreement made between principle factory suppliers and subcontractors ® List of subcontractors for Primark ® Internal regulations/standing orders ® Others (please explain) |
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| Regular Employment | Personal File ® List of all workers (including foreign contract workers, if any), with date of birth and start date of employment ® Employment contract (permanent, temporary, contract etc.) ® Age verification ® Criminal records (mandatory by Turkish Labor Law in personal file) ® Health checks (mandatory) ® Domicile paper (mandatory) ® Confirmation letter ® Increment letter ® Warning letter ® Dismissal/Termination/Resignation letter (if any) ® Job Description (security guards in particular) ® Leave Application form ® Leave Register ® Others (please explain) |
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| Legal Requirements | Statutory documents ® Original Trade License ® Original Fire License ® Original Bond License ® Original Factory License ® Original Environment License ® Original Discharge permit if wastewater treatment available ® Original Boiler Certificate ® Original Insurance Confirmation Certificate for workforce ® Original Export and import License ® Approved Factory Layout ® Original copy of utility bills duly paid ® Others (please explain) |
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| Working Hours | ® Attendance Card of the workers at least six months ® Timekeeping records ® Compensatory Leave records ® Working Hours Notice including overtime ® Attendance Register ® Overtime Register ® Others (please explain) |
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| Living Wages | ® Workers Wage Sheet at least six months ® Copy of Pay slip ® Maternity payment records ® List of pregnant workers currently working in the factory ® Maternity Leave Register ® Final settlement records of workers ® Others (please explain) |
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| Freedom of Association | ® Agreement copy of union (if applicable) ® Grievance/Suggestion Box Register |
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| Discrimination | ® List of disable person (if exist in the factory) ® Job advertisements ® Job application forms |
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| Working Conditions are Safe and Hygienic | First Aid ® List of first aid team members ® First Aid Training documentation or first aid training certificates ® List of first aid items kept in the first aid kits ® Individual Health Card ® Diploma Certificate of paramedics ® First Aid Register ® Accident Register (records) ® Doctor’s agreement if more than 50 workers Toilet ® Toilet cleaning checklist General ® Drinking water testing report ® Copy of weight lifting instruction ® Health checks of the canteen workers ® Others (please explain) |
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| General Safety ® Copy of Safety Management Manual ® Meeting Minutes of Safety Management Training on Health, Safety, Hygiene, Environment and Company Policy etc. ® Training Notice ® Training Minutes (if any) ® Attendance ® Photograph |
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| Chemical Safety ® List of chemicals used in the factory ® Copy of relevant Material Safety Data Sheet (MSDS) for each chemical ® Records of disposable chemicals ® Copy of general instruction on chemical handling (if any) ® PPE distribution list ® Others (please explain) |
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| Electricity ® Register for electric equipment maintenance ® Generator maintenance register ® Transformer Maintenance register (if exist) ® Electrical Grounding report (mandatory once a year in Turkey) |
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| Fire Protection ® List of firefighting equipment ® List of fire fighting team members ® Checking register of firefighting equipment ® Fire Drill Register ® Fire Fighting Equipment Register ® Training records of the firefighting team ® Others (please explain) |
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| Machine Safety ® Machine maintenance register ® Instruction related to safe handling of hazardous machinery ® Broken Needle Register ® Compressor inspection report ® Forklift inspection report ® Driving license for the forklift drivers. ® Elevators inspection reports ® Others (please explain) |
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| Steam Boiler ® Boiler maintenance register ® Boiler operator certificate |
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| Environmental Requirements | ® Waste disposal procedure and records ® Effluent Treatment test repot ® Environment management plan (mandatory in Egypt) ® Environment management records ® Others (please explain) |
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| Dormitories | ® Agreement copy with workers ® Copy of Dormitory Policy ® List of workers in Dorm |
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